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- Adobe Acrobat Pro for Beginners (1 day)
Adobe Acrobat Pro for Beginners (1 day)
Your staff create, edit, combine, review and secure PDF documents in Acrobat Pro, instead of printing, scanning and retyping them.
Most organisations send contracts, policies, quotes and reports as PDFs, yet few staff use more than the open and print buttons. People retype a document to change one line, print pages just to sign them, and email large, unprotected files that contain personal information. This one-day Adobe Acrobat training shows beginners how to do the job properly in Acrobat Pro.
Delegates learn to create PDFs from Word, Excel, web pages and scans, combine several files into one, and find information quickly with search, bookmarks and links. They edit text and images, insert, rotate and extract pages, and add headers, page numbers and watermarks. The afternoon covers review and control: comments and mark-up, comparing two versions, shared reviews, digital signatures, passwords and redaction, and shrinking files for email.
The course uses the current Acrobat Pro interface and everyday workplace documents, and it is hands-on from start to finish.
Why this course
For your organisation
- Less time lost retyping, printing and scanning documents
- Faster document reviews and sign-off, with every comment in one place
- Better protection of personal information in shared PDFs, in line with POPIA
- Smaller files that travel easily by email
For your delegates
- Create a clean PDF from almost any application
- Make small edits without going back to the original file
- Review, comment on and sign documents digitally
- Protect a PDF properly before sending it
What delegates will be able to do
- Open, browse and find information in PDF documents
- Create PDFs from Office files, web pages and scans, and combine several files into one
- Search one or many PDFs and add bookmarks, links and buttons for navigation
- Insert, delete, rotate, extract and reorder pages
- Edit text and images and add headers, footers, page numbers and watermarks
- Comment on, mark up and compare documents and take part in a shared review
- Apply passwords, permissions, redaction and digital signatures
- Reduce file size and export PDF content back to Word, Excel or image formats
Who should attend
Administrators, PAs, office staff, and HR, legal, finance and procurement teams – anyone who creates, reviews or signs PDF documents as part of their job. Delegates should be comfortable with Windows and Microsoft Office; no previous Acrobat experience is needed.
Course outline
Day 1 – Working with PDF documents in Acrobat Pro
Getting started in Acrobat Pro
- Acrobat Reader versus Acrobat Pro: what Pro adds
- Opening PDFs and finding your way round the workspace
- Page thumbnails, zoom and reading modes
- Preferences that save time
Creating and combining PDFs
- Converting Word, Excel and PowerPoint files to PDF
- Printing to PDF from any application
- Turning a web page into a PDF
- Scanning paper documents and making the text searchable
- Merging several files into one PDF
Finding and navigating content
- Searching inside a document and across a folder of PDFs
- Creating and organising bookmarks
- Adding links and buttons
- Exercise: building a navigable policy pack
Editing PDF documents
- Inserting, deleting, rotating, extracting and reordering pages
- Correcting text and replacing images
- Adding headers, footers, page numbers and watermarks
- Copying content into Word, Excel or image formats
Reviewing, protecting and signing
- Comments, highlights, sticky notes and drawing mark-up
- Comparing two versions of a document
- Running a shared review and collecting comments
- Password protection and permissions for printing and editing
- Redacting personal information before sharing, with POPIA in mind
- Signing documents digitally
Optimising and converting files
- Reducing file size for email
- Optimising PDFs for the web and for print
- Basic accessibility checks
- Course review and a practical end-to-end exercise
How it is delivered
One day, 08:30-16:00. In person at your offices anywhere in South Africa, at a BOTI venue, or live online. One delegate or a group of up to 20. Delegates work in Adobe Acrobat Pro; laptops with the software can be supplied on request. Course manual and practice files included. We deliver it at your offices in Johannesburg, Pretoria, Durban, Cape Town and anywhere else in South Africa, at a BOTI venue in Johannesburg, or live online for teams in different places.
What our clients say
★★★★★ 4.8 on Google from 790+ reviews · word-for-word quotes from signed letters of reference, from clients on this and/or related BOTI courses
“Business Optimization Training Institute facilitated Microsoft Excel Training for our company. The course was efficiently scheduled and planned around our timetable. We were impressed by the quality of training.”
“The training was very informative and practical, leaving our employees feeling confident in their ability to leverage Excel more effectively.”
“The training courses were efficiently scheduled and planned around our timetable. We were impressed by the quality of training. I look forward to working with Business Optimization Training Institute in the future.”
Frequently asked questions
Will this work with the free Acrobat Reader?
Reader can view, comment on and sign PDFs, but editing, combining, redaction and optimisation need Acrobat Pro. Delegates train on Acrobat Pro; laptops with the software can be supplied on request.
Which version of Acrobat do you teach?
The current Acrobat Pro interface. Older versions such as Acrobat X look quite different, so tell us if your staff use an older version and the facilitator will adapt the exercises.
Can you run this course at our offices?
Yes. Most groups are trained at the client's premises anywhere in South Africa; we can also host it at a BOTI venue or deliver it live online.
How many people can attend?
From one delegate to groups of 20. The price per delegate drops as the group grows – see the price table, or ask us for a quote.
Is it accredited?
No – it is a non-accredited short course and delegates receive a BOTI certificate of attendance.
Can you run this course in Johannesburg, Cape Town or Durban?
Yes. We train on site at your offices in Johannesburg, Pretoria, Durban, Cape Town and across South Africa, at a BOTI venue in Johannesburg, or live online so a team spread over several offices can attend together.
Related courses
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