- Home
- /
- Non-Accredited
- /
- Supply Chain, Procurement & Contracts
- /
- Procurement and Supply Chain Management Training (2 days)
Procurement and Supply Chain Management Training (2 days)
Your buyers and managers choose the right suppliers at the right total cost, and turn every award into a contract that delivers.
Procurement is where much of an organisation's margin is won or lost. Buy on unit price alone and you pay later in late deliveries, quality failures, excess stock and disputes. This procurement training course gives buyers, supervisors and managers a practical understanding of the supply chain they buy for, then the skills to select suppliers well and manage what they have bought.
Day one looks at the supply chain from a buyer's seat: the source stage and how it connects to planning, production and delivery, total cost of ownership, inventory and carrying cost, and the information that suppliers and stores need from purchasing. Day two follows a purchase from need to contract: specifications, requests for quotation and proposal, comparing offers on value rather than price alone, negotiating and creating the contract, measuring supplier performance, amending and renewing agreements, and auditing the process.
Delegates work on real purchases from their own organisation. The ethics and governance points that matter in South Africa – conflicts of interest, gifts, fair treatment of bidders and proper records – run through both days, with public-sector rules explained in general terms.
Why this course
For your organisation
- Purchasing decisions based on total cost, not just unit price
- Fairer, better-documented supplier selection
- Fewer supplier failures, late deliveries and contract disputes
- Procurement and operations working from the same plan
- Stronger controls against conflicts of interest and irregular buying
For your delegates
- A clear view of where purchasing fits in the supply chain
- A practical sourcing process from specification to award
- Tools to compare offers on value and total cost
- A supplier scorecard you can start using straight away
What delegates will be able to do
- Explain how procurement decisions affect cost, stock, service and customers across the supply chain
- Apply the plan, source, make, deliver and return model to your organisation's purchasing
- Work out total cost of ownership and the carrying cost of stock
- Write a clear specification and choose between a quotation, a proposal and a tender
- Evaluate supplier offers against weighted criteria and value for money
- Prepare for and negotiate the key terms of a supply contract
- Set supplier performance measures and run a performance review
- Amend, audit and renew supply contracts with proper records
Who should attend
Buyers, purchasing and procurement officers, supply chain and stores staff, and the managers and supervisors who request, approve or receive goods and services. It also suits new procurement staff and people from finance, operations or projects moving into a buying role.
Course outline
Day 1 – The supply chain from a buyer's seat
Why procurement matters in the supply chain
- How buying decisions affect customer satisfaction, cost and product development
- Upstream and downstream: suppliers, producers, customers and their customers
- Key terms: sourcing, raw materials, forecasting, lead time and carrying cost
- Case: what a cheap supplier really cost
Levels, stages and flows
- Strategic, tactical and operational purchasing decisions
- Plan, source, make, deliver, return – and where the buyer fits
- Product, information and financial flows between buyer and supplier
- The bullwhip effect and the part order patterns play in it
Inventory and the cost of buying
- Order generation, order taking and fulfilment
- Stock levels, reorder points and safety stock
- Just-in-time versus buffer stock in South African conditions
- Carrying cost and total cost of ownership
- Worked exercise: comparing two suppliers on total cost
Supplier monitoring and alerts
- Supplier and inventory alerts
- Dashboards, SKUs and tracking tools
- Spotting bottlenecks and supplier risk early
- Being proactive: back-up suppliers and lead-time buffers
Day 2 – From requisition to a well-managed supply contract
Sourcing and supplier selection
- Defining the need and writing a clear specification
- Quotations, requests for proposal and tenders: when to use which
- Shortlisting suppliers and checking their capability
- Evaluation criteria, weightings and value for money
- Making and recording the award decision
Ethics and governance in buying
- Legal and ethical foundations of contracting, as general guidance and not legal advice
- Conflicts of interest, gifts and fair treatment of bidders
- Delegations of authority and proper records
- Public-sector procurement rules in general terms
Creating and negotiating the contract
- Contract types and essential elements
- Templates, standard terms and compliance
- Clear wording for scope, price, delivery and quality
- Preparing the negotiation and prioritising terms
- Signing and executing the contract
Supplier performance and relationships
- What to measure: quality, delivery, price and service
- Building a simple supplier scorecard
- Performance reviews and improvement plans
- Building trust while keeping control
Amendments, audits and renewals
- Documenting amendments and tracking their status
- Planning and running a procurement or contract audit
- Reviewing a contract before renewal: update, re-tender or cancel
- Personal action plan and close
How it is delivered
Two days, 08:30-16:00. In person at your offices anywhere in South Africa, at a BOTI venue, or live online. One delegate or a group of up to 20; in-house groups can work with their own procurement policy and templates. Workbook, exercises, a total-cost worksheet and a supplier scorecard template are included. We deliver it at your offices in Johannesburg, Pretoria, Durban, Cape Town and anywhere else in South Africa, at a BOTI venue in Johannesburg, or live online for teams in different places.
What our clients say
★★★★★ 4.8 on Google from 790+ reviews · word-for-word quotes from signed letters of reference, from clients on this and/or related BOTI courses
“[The organisation] was satisfied with the quality and professionalism of the training services provided by BOTI and would recommend Business Optimization Training Institute (PTY) Ltd as a competent and reliable training provider”
“BOTI provided professional and structured training focused on strengthening participants’ practical knowledge and understanding of contract management, service level agreements, contract administration, managing service providers, monitoring performance, and managing contractual obligations”
“Throughout both interventions, BOTI demonstrated a high level of professionalism, subject matter expertise, and commitment to quality training delivery. Their ability to effectively manage virtual learning environments and engage participants contributed significantly to the success of the programmes.”
Frequently asked questions
Can you run this course at our offices?
Yes. Most groups are trained at the client's premises anywhere in South Africa; we can also host it at a BOTI venue or deliver it live online.
How many people can attend?
From one delegate to groups of about 20. The price per delegate drops as the group grows – see the price table, or ask us for a quote.
Is it accredited?
No – it is a non-accredited short course and delegates receive a BOTI certificate of attendance.
Can the course follow our own procurement policy?
Yes. Send us your procurement policy, delegations and templates beforehand and the facilitator uses them in the day-two exercises. Public-sector groups can have the examples built around their supply chain management policy.
How is it different from the Supply Chain Management Course and the Contract Management Course?
The one-day Supply Chain Management Course covers supply chain fundamentals only. This course adds a full procurement day: sourcing, supplier selection and supply contracts. The two-day Contract Management Course goes much deeper into managing contracts after signature.
Can you run this course in Johannesburg, Cape Town or Durban?
Yes. We train on site at your offices in Johannesburg, Pretoria, Durban, Cape Town and across South Africa, at a BOTI venue in Johannesburg, or live online so a team spread over several offices can attend together.
Related courses
Ask a consultant for a written quote
A BOTI consultant emails you a written quote, usually within 15 minutes (Mon–Fri, 08:00–17:00). After hours, we reply on the next working day. To speak to someone now, call 011 882 8853.
Your quote request is for: Procurement and Supply Chain Management Training (2 days)