Time Management Training Course

BOTI runs short time management training for employees: Essential Time Management Skills takes 1 or 2 days, and a 3-hour online masterclass is available for teams that cannot spare a full day. These courses sit in BOTI’s workplace essentials and personal effectiveness courses. They run in-house at your premises, at BOTI’s venue in Sunningdale, Johannesburg, or live online.

See all BOTI leadership and management courses.

Time Management Training Course: Achieve Goals and Work Smarter

Good time management helps you achieve bigger goals, reduces procrastination and increases productivity. It also reduces the feeling of being overwhelmed. You work on what matters first and finish it with less rework.

Who this time management training is for

The course is for employees at any level whose days fill up with email, meetings and interruptions before the important work gets done. It suits:

• administrators, assistants and office staff who handle requests from several people;
• team leaders and supervisors who balance their own tasks with managing others;
• specialists and professionals who need protected time for focused work;
• new managers learning to plan, prioritise and delegate for the first time.

HR and L&D managers often book it for a whole team. Everyone then uses the same planning language, such as the urgent/important matrix and time batching, which makes it easier to agree on priorities.

What employees will be able to do

• Plan the day and week around clear, SMART goals instead of the loudest request.
• Use the 80/20 rule and the urgent/important matrix to decide what to do now, schedule, delegate or drop.
• Recognise why they procrastinate and use practical methods to start difficult tasks.
• Reduce distractions, handle email in set blocks and use calendars to protect focused time.
• Delegate with clear instructions while keeping control of the outcome.
• Run shorter meetings with a purpose, an agenda and agreed actions.

Outline: Time Management Training Course

The workshop gives delegates a practical skill set for managing their time at work. It covers personal motivation, delegation, simple organisation tools and ways to handle crises and unexpected work. Each module ends with a practical illustration and review questions, so delegates leave with an action plan they can apply the next working day.

The aim is to help employees feel less overwhelmed by their task list. They learn to take control of their schedule and spend more of the day on the work that moves their goals forward.

The outline of the 1-day course covers these modules:

Module One: Getting Started Housekeeping Items The Parking Lot Workshop Objectives Pre-Assignment Pre-Test Pre-Test Answers Action Plans and Evaluation Forms Action Plan Form Evaluation Form Module Two: Discovering Your Productivity Rhythm Know Your Energy Work-Life Balance Taking Regular Breaks The Multitasking Myth Time Batching Practical Illustration Module Two: Review Questions Module Three: Managing Time with Goals SMART Goals Visualising Your Goals The 4 P’s Creating Your Productivity Journal Maximising the Power of Your Productivity Journal Practical Illustration Module Three: Review Questions Module Four: Prioritising Your Time The 80/20 Rule The Urgent/Important Matrix Being Assertive Chunk, Block and Tackle Ready, Fire, Aim Practical Illustration Module Four: Review Questions Module Five: Tackling Procrastination Why We Procrastinate Overcoming Procrastination Eat That Frog S.T.I.N.G Dealing With Workplace Distractions Practical Illustration Module Five: Review Questions Module Six: Organising Your Workspace De-Clutter Managing Workflow Organising Office Supplies Dealing With Email Using Calendars Practical Illustration Module Six: Review Questions

Module Seven: Delegating Made Easy When to Delegate To Whom Should You Delegate? How Should You Delegate? Keeping Control The Importance of Full Acceptance Practical Illustration Module Seven: Review Questions Module Eight: Setting a Ritual What is a Ritual? Morning Rituals Nightly Rituals Example Rituals Using Rituals to Maximise Time Practical Illustration Module Eight: Review Questions Module Nine: Meeting Management Deciding if a Meeting is Necessary Using the PAT Approach Building the Agenda Keeping Things on Track Making Sure the Meeting Was Worthwhile Practical Illustration Module Nine: Review Questions Module Ten: Dealing with Time Barriers Unexpectedly Long Tasks When Others are Inefficient Life Events Fear of Failure The Power of Positive Thinking Practical Illustration Module Ten: Review Questions Module Eleven: The Benefits of Good Time Management Improved Quality of Work Greater Confidence Reduced Stress Increased Career Prospects Team Collaboration Practical Illustration Module Eleven: Review Questions Module Twelve: Wrapping Up Words from the Wise Review of Parking Lot Lessons Learned Completion of Action Plans and Evaluations

Choosing a format: 1 day, 2 days or a 3-hour online session

Most people searching for a short or part-time time management course want training that does not take employees away from work for long. BOTI offers three lengths:

• 3 hours online: Time Management and Focus in a Hybrid Workplace is a live online masterclass for teams that split their week between home and the office.
• 1 day: the 1-day Essential Time Management Skills course follows the outline above.
• 2 days: the 2-day Essential Time Management Skills course gives teams more time to practise and build their action plans. Ask BOTI for the detailed 2-day outline.

If delegation or meetings take up the most time in your team, you can add a focused follow-on course. Options include Delegation Skills Training, Chairing a Meeting with Confidence and Keeping Good Minutes and the Personal Productivity Course.

BOTI also lists a separate unit-standard short course, Time Management: Manage Time and Work Processes (Unit Standard 14342). Unit-standard courses are legacy SETA programmes with their own enrolment rules. Ask BOTI to confirm the current status of this course before you book it.

Testimonials From Time Management Course

Comments from delegates from Big South African University (June 2023):

• “As a group, we were learning and interacting in every task given”
• “It will help with my time management”
• “It was well presented”
• “Fun way to learn”
• “Learnt on how to use more effectively my time / be more efficient”
• “The whole training went well and beneficial”

Comments from delegates from Big South African Accounting Firm (February 2021):

• “I have learned techniques that will be beneficial when it comes to using my time efficiently”
• “Moreover, I learnt about planning wisely and the SMART approach. To be able to prioritise urgent
  and important things”

Comments from delegates from South African Aviation Company (August 2019):

• “Great Workshop, Great Insight, Great Facilitator”
• How did you benefit: “Skills to better manage my time and delegate”

Frequently asked questions

How long is a short time management course?

BOTI’s Essential Time Management Skills course runs over 1 day or 2 days. For a shorter option, BOTI also runs Time Management and Focus in a Hybrid Workplace, a 3-hour live online masterclass.

Is there a part-time time management course for working employees?

BOTI’s time management training is short rather than spread over months. Employees attend a 1-day or 2-day course or a 3-hour online masterclass, so they spend little time away from their work. For in-house groups, talk to BOTI about dates that suit your team.

Can time management training for employees be run at our offices?

Yes. BOTI runs the course in-house at your premises, at its venue in Sunningdale, Johannesburg, or live online. In-house training lets your team work through its own meetings, email load and deadlines during the exercises.

What does a time management course cover?

The course covers your productivity rhythm, SMART goals, prioritising with the 80/20 rule and the urgent/important matrix, overcoming procrastination, organising your workspace and email, delegation, daily rituals, meeting management and dealing with time barriers. Delegates finish with a personal action plan.

Is BOTI’s time management course accredited?

No. Essential Time Management Skills is a professional skills programme without accreditation, and delegates receive a BOTI certificate of attendance when they complete it.

Book time management training for your team

To give your employees practical tools to plan, prioritise and finish their work, book Essential Time Management Skills. Training runs in-house at your premises, at BOTI’s venue in Sunningdale, Johannesburg, or live online. Call BOTI on 011 882 8853 or email [email protected], or request a quote for your group.

This course is not accredited. It is delivered as a professional skills programme, and delegates receive a BOTI certificate of attendance.

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